Fleet Administrative Assistant - Logistics & Transport Coordination

Join Dyna Drug Corporation as a Fleet Administrative Assistant in the heart of Bali’s dynamic logistics hub. This role is pivotal in ensuring seamless fleet operations, meticulous record-keeping, and efficient coordination between maintenance, finance, and transportation teams. Based in Badung, you'll be at the center of action, supporting our fleet of vehicles that keep Bali's supply chain moving.

As a Fleet Administrative Assistant, you'll dive into the daily operations of our logistics and transport teams. Using tools like Microsoft Excel and Google Workspace, you'll manage vehicle schedules, track fuel consumption, and coordinate with drivers to ensure timely deliveries. This role isn't just about paperwork—it's about being the backbone of our fleet's efficiency, directly impacting the smooth flow of goods across Bali.

At Dyna Drug Corporation, we're more than just a logistics company. We're a vital part of Bali's healthcare infrastructure, ensuring medicines and supplies reach where they're needed. This role offers a unique opportunity to contribute to a critical sector while growing in a supportive, fast-paced environment.

📋 Tanggung Jawab Pekerjaan

• Manage and maintain accurate records of vehicle maintenance, fuel consumption, and mileage using Microsoft Excel and Google Workspace.
• Coordinate with maintenance teams to schedule vehicle inspections and repairs, ensuring minimal downtime.
• Assist in the preparation of monthly reports for fleet performance, including fuel efficiency and maintenance costs.
• Facilitate communication between the logistics team, finance department, and drivers to ensure smooth operations.
• Handle administrative tasks related to vehicle documentation, including insurance renewals and driver licenses.
• Support the logistics and transport coordination team in planning and executing delivery schedules.
• Assist in the organization of fleet meetings and ensure all necessary documentation is prepared and distributed.
• Maintain a clean and organized workspace, ensuring all records and documents are readily accessible.

🎓 Kualifikasi & Syarat

• Bachelor's degree in Business Administration, Logistics, or a related field.
• Minimum of 2 years of experience in a similar administrative or logistics support role.
• Proficient in using Microsoft Excel and Google Workspace for data management and reporting.
• Strong organizational and time-management skills to handle multiple tasks and deadlines.
• Excellent communication and interpersonal skills to work effectively with cross-functional teams.
• Familiarity with basic vehicle maintenance and logistics operations is a plus.
• Ability to work well under pressure and meet tight deadlines.
• Fluency in both English and Bahasa Indonesia.

🛠️ Keahlian

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